Most booked
Treatment-cycle rebooking
Timed to each service: injectables every 3–4 months, color every 6–8 weeks, lash fills every 2–3 weeks.
Hi Jess, it’s been about 3 months since your last visit. Want to hold Thursday at 2 PM with Dr. Kim?
Made for salons, med spas & specialty spas
Fill every empty chair and treatment room. Automatically.
WarmDispatch texts your clients at the right moment: when a slot opens up, when it’s time for their next appointment, and when they haven’t been back in a while. You keep your booking system. We fill the gaps in your calendar.
No new booking software · Set up for you · Cancel anytime
Last-minute cancellations
An open slot gets texted to your waitlist and regulars within minutes, not after the time has already passed.
Clients who drift away
Automatic rebooking reminders based on each treatment’s timing, so regulars don’t quietly switch to someone else.
Slow weekdays
Limited-time offers go out only when your calendar has gaps, so you aren’t discounting days that are already full.
The campaigns
Ten campaigns that run on their own
Each one is written in your brand’s voice, sent only to clients who agreed to receive texts, and tracked all the way to a booked appointment.
Instant revenue
Cancellation fill
A cancellation comes in. The slot goes to your waitlist and regulars, and the first to reply gets it.
A 3 PM facial just opened today, $30 off. First to reply YES gets it.
Calendar gaps
Slow-day offer
Only goes out when a day has open slots, with a limited number of spots and a unique code.
Tuesday glow special: HydraFacial $149. Only 4 spots. Code GLOW4.
Win-back
We miss you
Clients who haven’t booked in 90+ days get a warm, personal note.
It’s been a while, Priya. Here’s $40 off your next visit, good through the 30th.
Retention
Package & membership reminders
A nudge before prepaid sessions or monthly credits expire.
You have 2 laser sessions left on your package. Want to book the next one?
First impressions
New-client follow-up
48 hours after a first visit: a check-in and an easy second booking.
How are you loving your results? Book your next visit this week and get 15% off.
Delight
Birthday treat
A small gift during the client’s birthday month, with a reason to come in.
Happy birthday month! Enjoy a free brow tint with any service. Our treat.
Seasonal
Holiday gift cards
Timed pushes for Valentine’s Day, Mother’s Day and the holidays.
Mother’s Day is close. Buy a $200 gift card, get $50 free for yourself.
Never miss a lead
Missed-call text-back
When you’re with a client and can’t pick up, the caller gets a text within seconds.
Sorry we missed you! We’re with a client. Want to book online? [link]
And the tenth
Google review requests after every appointment
Every client gets the same link to leave a review. We never filter out unhappy clients, which keeps you within Google’s rules.
What empty slots cost you
Do the math on your own calendar
Move the sliders to match a typical week. This is a simple estimate, not a promise. It shows how much open time adds up.
Open time on your calendar, per month
$5,200
That’s what your empty slots would bring in if they were booked.
If we refill 25% of them, that’s about $1,300 a month back in your business.
How it works
Set up for you in about a week
01
A 20-minute call
We learn your services, how often clients rebook, your slow days and the tone you want.
02
We write the campaigns
Every text is written in your brand’s voice. You approve each one before anything goes out.
03
Texts go out on their own
Clients reply to book, or tap your existing booking link. Opt-outs are handled automatically.
04
You see the results
A weekly summary shows texts sent, appointments booked and estimated revenue from each campaign.
Keep the booking system you already use
Clients book through your current link or front desk. There’s nothing to migrate and your staff don’t have to learn anything new.
VagaroBoulevardGlossGeniusSquare AppointmentsFreshaMangomintZenotiSomething else
Pricing
Simple monthly plans
Every plan starts with a free 14-day pilot. No long contract. Texting costs are included for normal volume.
Starter
For solo artists and small studios that want to fill cancellations.
$197/mo
No setup fee
Start free pilot- Cancellation fill
- Missed-call text-back
- Google review requests
- Weekly results summary
- Opt-out and consent tracking
Most popular
Growth
The full set of campaigns that keeps regulars coming back.
$347/mo
No setup fee
Start free pilot- Everything in Starter
- Treatment-cycle rebooking
- Slow-day offers with unique codes
- Win-back and new-client follow-up
- Birthday and package reminders
- Revenue tracking by campaign
Premium
Fully managed. We run everything and report to you monthly.
$497/mo
$250 one-time setup
Talk to us- Everything in Growth
- Holiday and gift card campaigns
- New campaigns written every month
- Monthly strategy call
- Multiple locations or providers
- Priority support
Prices in USD. Very high text volumes may be billed at cost. Results vary by business and are not guaranteed.
Discreet by design
Texts your clients will actually welcome
Opt-in clients only
We only text clients who agreed to receive messages from you. Every message includes “Reply STOP to opt out,” and opt-outs apply across every campaign right away.
Private treatment details
For med spas, texts say “your appointment” rather than naming the treatment. We keep health details out of messages unless you tell us otherwise.
You approve every message
Nothing goes out until you approve it. Messages are sent at reasonable hours, and we limit how often any one client hears from you.
Registered texting
Messages are sent from a phone number registered with US carriers, which helps them get delivered instead of filtered as spam.
Questions
Before you start
No. WarmDispatch works alongside the system you already use. Clients book through your existing link, or reply to the text and your front desk confirms.
Usually from a client export from your booking system: name, phone number, last visit and service. We only include clients who agreed to receive texts from your business.
Offers are optional and only go out when there are real gaps in your calendar. Many campaigns, like rebooking reminders, birthday treats and package reminders, use no discount at all. You set the limits.
We set up two or three campaigns, usually cancellation fill, rebooking and win-back, and run them for 14 days. At the end, you see exactly what was sent and booked, then decide whether to continue.
Yes, anytime. Plans are month to month, with no long-term contract.
Free 14-day pilot
See it working with your own clients
Tell us a little about your business. We’ll reply within one business day to set up a quick call.
- No cost for 14 days. No credit card to start.
- Set up for you. Most pilots go live within a week.
- Clear results. See every text sent and every appointment booked.
Prefer email? support@warmdispatch.com
Thank you, there. Request received.
We’ll reach out within one business day to set up the pilot for your business.